MEMBERSHIP

 Qualifying organisations and persons:

• Organisations must have a direct and important role in the livestock industry, from birth to slaughter of farm animals.
• Organisations should be nationally-based
• Organisations should not represent duplicate interests as far as this can be
• There must be a commitment to advancing and protecting livestock animal
• LWCC must strive to get and retain representation across the livestock
• Members must be willing to work together and strive to arrive at decisions by
• Members must be committed to attending meetings and carrying out actions agreed to at meetings or otherwise.
• Persons may become members in view of their suitability, expertise and

Election of members

• LWCC may invite qualifying organisations or persons to apply for
• Applicants must outline briefly their involvement in livestock animal
• A decision will be taken at the next LWCC and successful applicants will be duly
• Continued membership is conditional on satisfactory attendance and involvement in actions that are agreed on.
• Unsatisfactory performance must be discussed with the representative and, failing improvement, can be brought to the attention of the organisation.
• Long-term inaction can result in discontinuation of
• Members may nominate any suitable person to represent them and can arrange for proxy votes.

APPOINTMENTS

• LWCC shall annually elect suitable persons to the posts of Chair, Vice Chair, Administrator and Minutes secretary.
• The basis shall be experience, knowledge, probity, independence and
• Nominations shall be called for before the meeting at which elections are
• The term of office shall be 1
• Should any post fall vacant within 1 year it shall be filled at the next LWCC meeting for the remainder of the term.
• Elections shall be supervised by a person nominated by those present at an LWCC

Investigations

• Should there be any concerns or dissatisfaction regarding the conduct of LWCC members or its appointed officers, an investigation may be launched on the initiative of at least three (3) members.
• The nature and extent of the concerns shall be first put informally to the affected party or parties.
• If not satisfied with the response, the initiators may place their concerns in writing via the Administrator to the affected party.
• An investigating (ad hoc) team shall be appointed to look into the matter. This team shall consist of equal representatives of initiators, respondents and independent
• The outcome shall be put before a scheduled meeting of LWCC for
• The affected party(s) may appeal the decision to a full LWCC meeting, whose decision shall be final.
• The decision can vary from exoneration to expulsion or

TERMINATION

• Members or office bearers can have membership or appointment terminated by written resignation.
• If an office bearer becomes permanently incapacitated, appointment shall be terminated by an LWCC meeting.
• Members or office bearers may have membership or appointment terminated after due investigation, and a formal decision by an LWCC meeting.
• The Chair in consultation with the Vice Chair will be empowered to make interim appointments that must be confirmed or otherwise at the next LWCC meeting.

DUTIES OF OFFICE BEARERS

 Chairperson

• Responsible for the effective running of the LWCC
• Represents LWCC in all matters unless this power is delegated to an LWCC member

ad hoc.

• Chairs all LWCC meetings
• Directs the Administrator in all matters affecting LWCC

Vice Chairperson

• Deputises for Chairperson on
• Stands in for Chairperson when absent or
• Assumes duties in consultation with
• Acts as audit committee on financial

Administrator

• Works under the direction and supervision of the
• Keep suitable records of LWCC
• Ensure minutes are kept and
• Send out Agendas of all meetings in good
• Carry out instructions from the Chair or LWCC
• Manage correspondence
• Maintain website
• Arrange venues and refreshments for
• Ensure the good management of finances of the
• Maintains up to date membership
• Liaise with fund
• Draw up budget drafts for approval 
• Get approval for all
• Prepare annual financial statements for
• Assume personal responsibility for good management of LWCC
• Keeps record of all LWCC
• Only disburses funds to self with consent of Vice-

Minutes Secretary

• Keeps minutes of all LWCC
• Forwards draft to Chairperson for
• Amends draft after receiving approved
• Sends amended draft to Administrator for distribution to
• Adheres to timelines as decided by

SUB-COMMITTEES

• These may be formed as required on the authority of an LWCC meeting
• The terms of reference, modus operandi, membership and leadership shall be determined and authorised by an LWCC meeting.
• Subcommittees report to the Chairperson or an LWCC
• Subcommittees may not issue outside statements or material unless specifically authorised by the Chairperson.
• Subcommittees may be standing, established for a term, or created ad

MEETINGS

• Sufficient notice to be given to all involved LWCC
• Minutes or records to be
• Decisions preferably by
• Failing this, by majority